organising a garden party

Garden Party 101: Organising Tips

Monday 13th Nov 2023 |

Whether for a formal business function or a private family get-together, organising a garden party can be a handful. Of course, you will want to make it as nice as possible, however, if you’ve never organised one before, you may struggle to know where to start. So, this article will provide tips on all the essential parts of an unforgettable garden party. 

The theme and setting

The very first thing to do is plan the kind of theme you would like to achieve in your event. Is it a traditional English garden tea party, a sophisticated black-tie nigh, or a more relaxed barbecue atmosphere? The overall theme will guide you through other decisions to do with decorations, music, and, most importantly, the place in which it will be hosted. You may already own a garden space to do this in or, perhaps, you are looking to rent out a spot somewhere in nature. 

Decoration and atmosphere

When organising a garden party, the practicality of your decor is just as important as the looks. You want to make the space as welcoming as possible and consider different scenarios, including times of the day and weather conditions. It is always a good idea to create a sheltered area, for instance, using the stretch Qtents. This will shelter the food and drinks from any wind or rain, while also providing a cosy space for the guests to hang out in. 

Additionally, the decorations you choose to use can completely transform the atmosphere. Based on your party theme, pick the most suitable colours and styles. You can do this with outdoor furniture, table cloths, tableware, plants, flowers, pictures, and other small decorative pieces. Don’t forget about the lighting too – you can use lanterns, fairy lights, and an outdoor fire to create a warm ambience. 

Food and drink

The menu for your party should align with the theme and the time of day. For afternoon tea, a selection of sandwiches, pastries, and cakes is appropriate. For an evening event, consider heartier options like grilled meats or a buffet. Remember to cater to different dietary requirements, such as vegetarian or vegan guests. It is always a good idea to ask your guests for any allergy information or food preferences in advance. 

Similarly, you should try and offer a good range of drinks, including alcoholic and non-alcoholic options. Signature cocktails or a punch can add a fun element to your party. Don’t forget to include essentials like water, tea, and coffee, too.

Entertainment and activities

Depending on the type and budget of your party, you need to think about the entertainment. Background music is a necessity to create an atmosphere: you can either have a playlist for this or hire a live band or a DJ. You may also want to include other activities, such as games or speeches, to keep the guests entertained. This is particularly important for garden parties that will involve children. 

Accessibility and facilities

Ensure your garden is accessible to all guests, including those with mobility issues. Check that there are enough restrooms and that they are easily accessible. If necessary, rent additional portable toilets.

Final touches

As the special day approaches and all of your hard work is coming to life, this is your chance to walk through your garden from the guest’s perspective and spot anything that still needs attention. The final touches will mark the beginning of an unforgettable gathering!