Throwing a party for someone special is one of the best ways to show them they are cared for and appreciated, whether it’s for a birthday, a milestone, a baby shower or just because. There is something truly special about seeing the look on someone’s face when they walk into a room full of people celebrating them.
However, the experts at GroupTogether know that while parties are incredibly fun, the costs can quickly add up. From decorations to food, gifts, and even the venue, expenses can become overwhelming for the person planning the event.
Recent data from the Office for National Statistics* shows that, during the cost of living crisis, household expenditure on discretionary items decreased as people faced tighter budgets. With less expendable income, many have found themselves adjusting their spending habits. This makes pooling resources and sharing responsibilities one of the best ways to throw a budget-friendly party as special as an expensive one, helping alleviate financial pressure for the organiser while still creating a memorable celebration.
Ali Linz, Co-Founder of GroupTogether, says: “With a big family, I entertain a LOT, probably at least twenty people fortnightly and then bigger parties too. You can’t always spend a fortune. By pooling resources, sharing the load, and being smart with decorations and food, you can craft a celebration that’s both memorable and affordable. The focus should be on making the person feel loved rather than extravagant spending.
“To make the occasion even more meaningful, consider adding thoughtful touches like a group gift or a card filled with heartfelt messages from everyone coming to the party. These small gestures will be cherished long after the party ends, offering a memory that’s priceless.”
Ali Linz, Co-Founder of GroupTogether
GroupTogether.com have provided its six top tips for planning an unforgettable party on a budget:
Say YES to anyone offering to bring a dish
Catering a party can be one of the most expensive parts of the event. If the clash of platters makes you squirm, then ask them to use white or serve them on your own platters. You can give people a style or theme if you like. Or if you’re not comfortable asking people to bring food, then look to rustic, comfort food – always the most delicious! Everyone loves a big hearty soup in winter or sausages, Indian takeaway or a giant lamb on the spit.
Consider group gifting
One of the easiest ways to save money is by combining your efforts when gifting. GroupTogether makes it simple to gather contributions for a group gift, whether it’s a gift card to their favourite store or a more personal present tailored to their interests, the gift will be appreciated. GroupTogether’s most popular gift is their AnyCard, which allows the recipient to swap it for 70+ gift cards from leading retailers.
In fact, recent data revealed that Australian residents wasted over $1 billion on gifts** that don’t get used. You don’t want to be part of this statistic! Pooling resources ensures that the recipient receives something special, that won’t go to waste, without putting the financial burden on any one person.
DIY decorations
You don’t need to spend a fortune on fancy decorations, you can get creative with DIY decor to keep costs down. There’s three tricks:
A. Lighting
Whether you prefer clusters of candles in glass jars from Ikea, strings of fairy lights or disco lights from the budget shop, it gives you an impact and mood.
B. Love
Focus on the person you’re celebrating. Personalised photo displays hung with string and clothespins or projected onto a wall, check out Pinterest for inspiration.
C. Levels
When arranging a table, avoid everything flat on the table. Create height with flowers, candles or elevate platters on crates.
Set a strict budget
Before diving into party planning, set a clear budget and stick to it. Be upfront with everyone involved in the planning about what they’re expected to contribute, whether it’s a dish for the potluck, pitching into the group gift, helping with decorations or helping financially. Having clear expectations helps prevent any surprises down the road and ensures no one feels overburdened.
Start party planning early
Starting party planning early allows you to scout for deals on food, decorations, and venues, while also giving you the opportunity to coordinate with other people contributing to the event. The earlier you begin, the more likely you are to avoid last-minute expenses and will be able to make thoughtful, cost-effective choices.
Keep it simple but personal
The best celebrations are often the simplest ones. You don’t need extravagant themes or activities to create a memorable event. Instead, focus on personal touches that will make the celebration feel special. For example, a “Memory Lane” party where guests share stories or bring photos of their favourite moments with the guest of honour adds a heartfelt element. A “Game Night” with classic board games or trivia about the guest’s life is another simple but personal idea.
Activities can be just as meaningful without being expensive, try a “Guess the Baby Photo” game or a memory jar where guests write down their favourite moments with the guest of honour. It’s the thoughtful approach, not the budget, that makes the event truly special.